Reimbursements
Instructions for reimbursements:
The following is needed for processing travel reimbursements for the SWARMS workshop:
1. Complete and sign the attached "travl_97 & W9-1291" forms (see files Below)
2. A copy of the ticket (can be E ticket, or tickets purchased through Expedia, Orbitz or any third party) needs to be attached with the actual price showed on the invoice. The University will pay only for Economy class ticket.
3. If you are claiming any taxi fares or parking, receipts are needed for $25 and higher. If you plan to drive your personal vehicles to the airport, miles are needed for reimbursement.
4. Non US Citizens must include the attached Foreign National Information form (completed), a copy of their passport with the picture and visa stamp, a copy of the I-94 and a copy of their visa if applicable. NOTE: You must be on Business visa to get reimbursed. Allowable stamps include B-1, B-4 or WB (WT Tourist is not acceptable).
A contact e-mail or telephone # will be helpful, in case we need any additional information.
The filled out forms should be sent directly to the University's Business Office, to the attention of:
Attn: Indu Rajan
Rm 297 Towne Building
220 S 33rd Street
Philadelphia, PA 19104-6315
You may also contact The University of Pennsylvania's Business Office at 215-898-7106 or ba-towne@seas.upenn.edu, if you need any additional information.
Files:
Request for Taxpayer Identification Number and Certification: w9_1291.pdf
Travel and entertainment reimbursement form: travl_97.xls
University of Pennsylvania Foreign National Information Form: fniform.pdf